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Eighth Annual Pioneer Band Gala & Auction
Band Gala & Auction Co-Chairs
Lisa McKarns: 734-904-3565
Helen Starman: 734-994-8553
Links
- Signing up for Donations
- Volunteering for Pre-Gala jobs
- Volunteering for February 12, 2012 at the Band Gala and for Setup
- Reservations for Gala
Volunteer Opportunities
Many Hands Make Light Work…so please make your reservation, donate or volunteer and most importantly encourage others to come to the 8th Annual Band Gala & Auction or bid on our online website which will open a week prior to the Gala.
Donation / Solicitation
Responsibilities: Collecting donations of auction items and program advertisement, and involves following up on letters sent to area businesses and picking up donations when necessary.
When: November to January
Time Commitment: A few hours each month — you determine your level of involvement. We have many businesses to contact. You can choose geographic area and number of businesses you wish to contact. An information packet will be provided.
Invitations and Reservations
Responsibilities: Send out mailed and electronic invitations to Pioneer Band families, alumni, sponsors and VIPs.
When: November to Early-February
Time Commitment: A few hours each month — November, December, January, and early February.
Publicity
Responsibilities: Promoting the event to the community contacting area newspapers and radio stations, as well as “viral” methods of spreading the word, like Facebook and emails.
When: November to late January
Time Commitment: You determine level of involvement. May involve email and telephone contact.
Basket Committee
Responsibilities: Putting together baskets, displays, and packages for auction. Creativity is a plus.
When: Mid-January to early February
Time Commitment: 2–3 evenings or weekend afternoons prior to the event
Decorations and Day-of Support
The following volunteer opportunities are available the day of the event:
- Transportation: Transport baskets from collection location to restaurant (Sunday morning – 1 to 1.5 hour commitment)
- Decorating and Set-Up: Involves setting up auction tables, displays and decorations (Sunday morning, 9:00 a.m. to noon)
- Check-In: Check-in event attendees and distribute programs and bidder numbers (2 shifts, 1 hour each)
- Raffle Ticket Sales (half-hour shifts)
- Silent Auction Volunteers: Monitor silent auction tables during auctions, record winning bids, and assist winning bidders in collecting items. (4 shifts, 1 hour each)
- Live Auction Recorders: record winning live auction bids as directed by auctioneer (1.5 hours time commitment)
- Check-Out: Collect payment for auction purchases (3 shifts, 1 hour each)
- Clean-Up: Take down and put away decorations (approx 1 hour post-event time commitment)